Privacy Policies

PRIVACY POLICIES
SIMPSON LAW
REVISED JUNE, 2012

Client Privacy Policy

Collection and use of personal information

Although most of our clients are businesses, we do collect from time to time a wide range of personal information about identifiable individuals for the purpose of providing legal services to our clients. When we collect such personal information every member of our law firm has the ability to access that personal information both physically and electronically. We have spent an inordinate amount of time selecting and training the members of our firm to ensure that they understand and respect the very private and discrete nature of our work. Every member of our firm has been carefully briefed on the fact that no personal information about our clients can be disclosed to any third party without our client’s prior consent.

Protection of personal information

Your personal information is kept under lock and key with restricted access to the office. If your personal information is kept electronically, it is password protected with only those who “need to know” having access to such password.

Disclosure of personal information

Our computer technology group does have access to all electronically held documents but all members of the computer technology group have agreed not to disclose any personal or other information to any other person without our prior written consent which we will not provide without your prior consent.

As legal advisors, we are often asked by our clients to work alongside our clients’ other advisors including financial planners and accounting advisors. During the provision of such advice often times our clients’ personal information is exchanged among this firm and those additional advisors. We confirm that when you instruct us to speak or interact with such additional advisors, you are implicitly instructing and consenting to our collection, use and disclosure of your personal information for the purpose of allowing us to be engaged in the activities and to provide the services you might instruct us to provide from time to time. We confirm that such implicit consent does not apply to any solicitor-client priviledged information which, of course, would require your written consent prior to any disclosure being made. We confirm our understanding that you will take the necessary steps to ensure that the privacy policies of such other advisors is acceptable to you and you have waived the necessity for us to enter into a specific written agreement with such other advisors in order to ensure that their privacy policy is similar to ours or is otherwise satisfactory to you.

Retention and destruction of personal information

Legal Files-
CCRA and Law Society Rules require that we retain our legal files for a minimum of 10 years (for Wills and Estates) and for a minimum of 7 years for all other legal files. Your closed legal files will be kept either on site or in off-site storage where disclosure of their contents is limited to our firm alone. When we destroy your files, we will undertake such destruction in a manner that will eliminate or at least minimize the risk of any personal information being disclosed to any unauthorized third party.

Mediation Files-
If Simpson Law has provided mediation services, the privacy policy associated with delivery of those services will be handed to you at the time of your pre-mediation meeting.

Arbitration Files-
If Simpson Law has provided arbitration services, the privacy policy associated with delivery of those services will be handed to you at the time prior to or upon delivery of the Arbitrator’s written decision. The Arbitrator’s written notes associated with any arbitration are not available for review by any person.

Right to access and correct

You can review your personal information on reasonable notice, during regular business hours by making that request of the Gatekeeper. You have the right to request a correction be made to your personal information. The partners of the firm will determine whether that correction should be made or how it should be dealt with within 30 days of the request for correction having been first made to the Gatekeeper. You can make an inquiry or complaint directly to the Gatekeeper at any time, in writing. Our Gatekeeper, Michelle Simpson can be contacted at 431-1444 extension 240 or by mail at 208, 10301-109 Street Edmonton, Alberta T5J 1N4 or by e-mail at michelle @simpsonlaw.ca.

Changes to privacy policy

Our privacy policy may change from time to time and those changes will be recorded in this document and be published on our website.

Employees’ Privacy Policy

Reasonable collection and use of personal information

Simpson Law will collect from its employees and use only such personal information as is reasonably necessary for the identified purpose that will be stated (either orally or in writing) at or prior to the time of collection of the personal information.

Type of personal information collected

We confirm that at this point in time, we have collected and will continue to collect personal information on our employees relating to, among other things: their past endeavours as relayed to us in the employee’s resume or as disclosed to us by the employee’s references or in the employee’s initial interview(s); results of isometric testing, bank account information, job performance; salary; dependents, and health benefit information.

Use, retention and disclosure of personal information

The use and disclosure of the personal information will be limited to the purpose for which it was collected. If information is to be used or disclosed for a new purpose, consent to the new purpose will be obtained orally or where we find it advisable, in writing, from you. We will retain your personal information during the course of your employment with this firm and for a minimum of one (1) year thereafter. The firm reserves the right to determine exactly when to destroy the personal information after the one (1) year period but, the personal information when destroyed will be destroyed in such a fashion so as to minimize the risk of its disclosure to any unauthorized person.

Our employee’s personal information will be provided to the partners of the law firm and to such other persons within the law firm that, in the opinion of the partners of the firm, are required to have the personal information in order to carry out the purpose for which it was collected. We will also disclose the personal information to any benefit provider that is engaged by the law firm for the purpose of allowing the benefit provider to provide the benefits to the employee. The results of isometric testings are typically shared among the firm’s members to encourage an understanding of each co-worker’s common characteristics.

Oversight and Redress

Each employee has the responsibility to ensure that any changes in personal information including home addresses or unlisted telephone numbers are provided to us within 7 days of the change having been effected.

Protection of personal information

Each employee’s personal information will be either password protected if kept electronically or kept under lock and key if retained in a paper format.

The Gatekeeper

The gatekeeper of the employees’ personal information is Michelle Simpson. You can review your personal information on reasonable notice, during regular business hours by making that request of the Gatekeeper. You have the right to request a correction be made to your personal information. The firm will determine whether that correction should be made or how it should be dealt with within 30 days of the request for correction having been first made to the Gatekeeper. You can make an inquiry or complaint directly to the Gatekeeper at any time, in writing.

Unsolicited or Solicited Resumes-Privacy Policy

Simpson Law maintains the following privacy policy in respect to unsolicited or solicited resumes.

Simpson Law makes no commitment to keep your resume or any related personal information provided to the firm for any period of time. Simpson Law, however, reserves the right to keep your resume and personal information provided to the firm for a maximum period of 10 years.

Your resume and related personal information will be provided to any member of the firm that may benefit from reviewing the same.

We will not disclose the content of your resume and personal information to any third party unless you have consented either orally or in writing to the same.

Your resume and related personal information will be either password protected if provided electronically or be kept under lock and key if provided in a paper format. The results of isometric testings are typically shared among the firm’s members to encourage discussion about the suitability of any particular candidate for a position and to enhance the opportunity for better understandings among co-workers.

Your resume and personal information when destroyed will be destroyed in a manner that will minimize the risk of disclosure of the personal information to any unauthorized person.

The gatekeeper of your personal information will be Michelle Simpson. She can be contacted at 431-1444 extension 240 or by mail at 208, 10301-109 Street, Edmonton, Alberta T5J 1N4 or by e-mail at michelle@simpsonlaw.ca.

You can review your personal information on reasonable notice, during regular business hours by making that request of the Gatekeeper. You have the right to request a correction be made to your personal information. The partners of the firm will determine whether that correction should be made or how it should be dealt with within 30 days of the request for correction having been first made to the Gatekeeper. You can make an inquiry or complaint directly to the Gatekeeper at any time, in writing.

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